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（Application open to both RR staff and external talent）
Job Description职位描述
Job Title: Senior Secretary
Location: Shanghai
Vacancy No: 1
Business Unit: Power System
Requisition Number: JR6051019
As a Senior Secretary at Rolls Royce Power System, you will be responsible for providing a professional secretarial/personal assistant support to a group of senior managers and handling administrative affairs and assist inbusiness coordination work.
At Rolls-Royce, we look beyond tomorrow. We continually pioneer integrated power and propulsion solutions to deliver cleaner, safer and more competitive power.
We deliver the best jet engines in the world. Through intelligent innovation and active collaboration, we’re putting our customers at the forefront of the aviation industry – and we keep them there. Our product portfolio powers more than 35 types of commercial aircraft, and with over 13,000 engines in-service around the world; we’re keeping the world flying.
Key Accountabilities主要职责：
Manage diaries for primary senior managers,including arranging meetings, using high level of judgement to manage time andprioritize arrangements. Ensure all resources are in place for meetings, andmaterials are circulated in advance if necessary. Manage inbox, and mail onbehalf of primary managers, using judgement to prioritize. Where appropriate,action emails and make tentative arrangements in anticipation of manager needs.
Handle telephone and face-to-face enquirieson behalf of primary managers, screening calls and responding to queries. Coordinatecomplex travel arrangements for primary managers, dealing with any changeswhich may be required at short notice. Obtain necessary travel documents e.g.visa applications. Produce documentation for primary managers, such aspreparing highlights reports using appropriate software for word processing,graphics and spreadsheets, ensuring deadlines are met.
Maintain distribution lists and draft andcirculate relevant communications. Co-ordinate regular activities for seniormanagers e.g. regular reports to board/committees, manage the reporting cycle,and proactively prepare documents as necessary. Ensure that primary managershave continuity of secretarial provision, including assisting in resourcinginternal and external secretarial cover. Provide on-the-job training andtechnical support to new secretarial starters, and training or coachingexisting secretaries in resolving issues and developing skills.
Organize and project manage delivery ofcomplex events such as off-site conferences of senior leaders, annual dinnerand other customer and team building event with little guidance from managers.Use judgement and organizational understanding to make appropriateadministrative, logistical and hospitality arrangements to ensure professionalevent delivery with appropriate facilities in conjunction with event providerwhere required.
Undertake general office managementactivities, including stationery ordering; filing and mail collection anddistribution. This includes management of departmental budgets as necessary,ensuring spend is within budget, and taking necessary actions if deviation to budgetoccurs or is anticipated. Shuttle bus management; manage company stamp and company level documentation, e.g. BusinessLicense; maintainShanghai Branch Business Communication Board.
Support primary senior managers in variouskinds of expenses reimbursement; apartment/car/driver lease management; provide immigration support for Non-PRC on work permit,residence permit, and apartment and car leasing etc. Manage vendors for admin.service, e.g. travel agency, vehicle leasing company; settle all admin relatedexpenses, e.g. Shanghai office rental fee, vendor payment.
Key Experiences and any Qualifications职位主要经验和技能要求：
Bachelor or above graduate. At least 3 years relevant working experiences
Ability to operate calmly under pressure to meet deadlines.
Excellent attention to detail, to produce accurate work in a timely manner.
High degree of computer literacy in Microsoft Office applications.
Good communication skills and god command of both spoken & written English, good translation skills in English
Fast and accurate typing.Initiative with can do attitude
We offer excellent opportunities to develop, along with a competitive salary and exceptional benefits.
Beyond tomorrow
We are an equalopportunities employer. We’re committed to developing a diverse workforce andan inclusive working environment. We believe that people from differentbackgrounds and cultures give us different perspectives. And the moreperspectives we have, the more successful we’ll be. By building a culture ofrespect and appreciation, we give everyone who works here the opportunity torealise their full potential.
You can learn more about ourglobal Diversity and Inclusion strategy here.
申请方式
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