[香港] Workplace Experience Coordinator

Ref: 161069

Job Location: Hong Kong

Industry: Top Trading Firm

Year of Exp: 3+ years

• Assist in managing onsite vendors (food, beverage, engineers, cleaning staff), regularly review and negotiate agreements and oversee facility maintenance and day-to-day operations;
• Be responsible for reception and conference room coordination (screen incoming calls, greet guests, prepare conference rooms and help operate VC equipment);
• Collaborate with Tech Services team to plan out desk spaces, people moves and visitor facilitation;
• Collaborate with the Global Workplace Services team on travel, events, food & beverage offerings, swag ideas and global projects;
• Partner with the wider People Operations team to identify opportunities to enhance & create a positive, productive environment which is aligned with our culture and values;
• Collaborate with managers and teams on researching, planning and running in-office and off-site employee events and team bonding opportunities;
• Provide light accounting support such as cross-checking team invoices, reconciling transactions on the company credit card and liaising with our Accounts Payable team on team invoices and annual team spend reporting;
• Other duties as assigned or needed.

• A bachelor's degree in business management or related field (or equivalent experience and training);
• At least 3 years of previous administrative experience;
• Strong customer service skills and a professional manner;
• An ability to work independently and multi-task effectively;
• A keen eye for detail, excellent prioritization, organisation and time management abilities;
• Strong verbal and written communication skills;
• Competency across Microsoft Office including Excel, Word, and PowerPoint;
• To interact with external and internal individuals effectively, maintaining composure during stressful situations;
• To be comfortable working onsite five days per week;
• Reliable and predictable availabilit.